The CTC Board

Purpose:
Provides overall leadership, governance oversight, and strategic direction while ensuring the smooth and sustainable operation of the Club.

Term:
2 year term, maximum of 2 terms. Movement to Ex-Officio after term limit reached.

Core Responsibilities:

• Serve as the primary      representative and spokesperson of the Club.
• Ensure compliance with the constitution, by-laws, policies, insurance, and risk management      requirements.
• Chair Board meetings and the AGM; oversee agendas and governance processes.
• Approve expenditures and contracts as authorized under the constitution.
• Establish committees and appoint committee leads as required.
• Oversee volunteer governance and succession planning across all roles.
• Act as escalation point for member concerns, disputes, or disciplinary matters.
• Maintain relationships with the local tennis association, municipality, facility owners, and sponsors.
• Support long-term planning related to facilities, membership growth, and programming.

Purpose:
Supports the President and ensures continuity of leadership and operations.

Term:
1 year term, maximum of 3 terms. Eligible to switch board role when maximum term reached.

Core Responsibilities:

• Reports directly to the President and acts on behalf of the President when required.
• Lead special initiatives or projects as delegated by the President.
• Support governance reviews, policy updates, and strategic planning.
• Assist with volunteer recruitment and retention, including identifying future board candidates.
• Serve as a liaison to committees and volunteers to ensure alignment and engagement.
• Support conflict resolution and member communications when escalated.
• Provide oversight of facilities and court standards, ensuring appropriate accountability for      maintenance and safety.

Purpose:
Drives member engagement through events while maintaining effective governance records.

Term:
1 year term, maximum of 3 terms. Eligible to switch board role when maximum term reached.

Core Responsibilities:

Events:

• Plan and manage all unpaid social events including tournaments, round robins, the Geoff Ayton      Classic, and member social events.
• Coordinate event logistics, schedules, and volunteers.
• Ensure events comply with club policies and risk guidelines.
• Work closely with the Membership Director to promote events.

Secretary & Communications:

• Prepare agendas and record minutes for Board meetings and the AGM.
• Maintain official club records, policies, and correspondence.
• Manage club communications, including:
  • Website updates
  • Member emails and newsletters
  • Social media postings (as appropriate)
• Ensure timely, clear, and consistent communication of:
  • Events
  • Policies
  • Registration timelines
  • Club updates and announcements

  Purpose:
Manages membership experience, communications, and retention.

Term:
1 year term, maximum of 3 terms. Eligible to switch board role when maximum term reached.

Core Responsibilities:

• Act as the primary contact for all membership inquiries.
• Manage applications, renewals, waitlists, and member records.
• Coordinate membership      payments with the Treasurer.
• Lead member onboarding and retention initiatives.
• Maintain accurate membership databases and statistics.
• Support communications      related to:
  • Registration
  • Member updates
  • Policy reminders
• Assist with volunteer recruitment from the membership base.
• Support resolution of member concerns in coordination with the President and Vice President.

  Purpose:
Oversees all paid programming and instructional activities.

Term:
1 year term, maximum of 3 terms. Eligible to switch board role when maximum term reached.

Core Responsibilities:

• Plan and manage all paid programs including lessons, clinics, camps, and special instructional events.
• Coordinate coach schedules, certifications, and compliance requirements.
• Set program pricing in      collaboration with the Treasurer and Board.
• Monitor enrollment, program quality, and financial performance.
• Coordinate scheduling with court availability and facilities requirements.
• Ensure equipment and court setups meet program needs.
• Collect participant feedback and recommend improvements.

  Purpose:
Oversees all paid programming and instructional activities.

Term:
1 year term, maximum of 3 terms. Eligible to switch board role when maximum term reached.

Core Responsibilities:

• Plan and manage all paid programs including lessons, clinics, camps, and special instructional events.
• Coordinate coach schedules, certifications, and compliance requirements.
• Set program pricing in      collaboration with the Treasurer and Board.
• Monitor enrollment, program quality, and financial performance.
• Coordinate scheduling with court availability and facilities requirements.
• Ensure equipment and court setups meet program needs.
• Collect participant feedback and recommend improvements.